Guidelines, Reports, & Admin Tools

an overhead shot of conversation and collaboration in a McCourtney Hall common space

This section of the website is designed as a password-protected venue for providing useful internal resources to Notre Dame faculty, staff, and academic administrators.

Clicking on Faculty Hiring, Faculty Retirement Transition Program, Academic Program Reviews, or any of the other pages listed below will open a window that will ask you to enter your NetID and password. As such, we ask that you seek appropriate permissions before sharing any information from those pages with individuals external to the University.

If you are instead looking for general reference tools such as resources available to new faculty or the Faculty Handbook, please consult Information for Faculty; details on committees, including rosters and reports, can be found in Committees. Neither of these sections require a password and are thus accessible to all visitors to the site.

You are also of course welcome to contact the Office of the Provost directly with your questions.

  • Faculty Hiring

    Provides resources for faculty recruitment, including information about the Diversity Search Process (tenured and tenure-track faculty hires), Interfolio, Notre Dame’s Faculty Positions website, Jobelephant, and faculty appointment letters

    Faculty Hiring

  • Appointment, Reappointment, and Promotion Resources

    Contains the RPT Guide for tenure-track and tenured faculty and details of the reappointment process for regular TPAC (teaching, professor of the practice, advising, clinical), research, and library faculty as well as tenure clocks for Notre Dame colleges and schools, organizational plans (CA and CRPT documents), and resources for the evaluation of teaching *Note: CA and CRPT documents have replaced what were previously known as CAP documents.

    Appointment, Reappointment, and Promotion Resources

  • Additional Guidelines

    Offers guidelines related to the five-year review of college and school deans, research faculty appointments, and academic year salary recovery

    Additional Guidelines

  • Faculty Retirement Transition Program (FRTP)

    Describes this voluntary program designed to provide assistance to participating tenured faculty members transitioning from full-time employment to retirement

    Faculty Retirement Transition Program (FRTP)

  • Admin Blog

    Provides periodic updates on policies and procedures most likely to be useful to administrative staff

    Admin Blog

  • Forms

    Offers access to a number of forms commonly used by faculty members, including Form L (Request for Leave of Absence), Form PT (Faculty Recommendation Form for T&TT Faculty), and Form P (Faculty Questionnaire)


  • Reports

    Houses several reports of interest to faculty members, including the annual Academic Council committee reports and the final reports from the University’s last two reaccreditations (*Note: The majority of committee reports can be found in the Committees section of this site.)


  • Academic Program Reviews

    Gives an overview of the Academic Program Review process, links to various tools, and lists current and upcoming reviews

    Academic Program Reviews

  • Google Groups (FACTOTAL)

    Lists the email addresses for the various Google Groups (formerly listservs) for sending messages to all or specific groups of faculty members

    Google Groups (FACTOTAL)

  • Resources for Deans and Department Chairs

    Provides contact information for current members of the Department Chair Advisory Group, a key contact list for various units around campus, a toolkit for collaborative hiring, and additional background on the University Learning Outcomes for Undergraduates

    Resources for Deans and Department Chairs

  • New Instructional Initiatives: Administrative Review Process

    Links to a decision matrix and project registration page to assist faculty and staff through the necessary consultative and approval flows for new instructional initiatives

    New Instructional Initiatives: Administrative Review Process

  • OnBase Faculty Information System

    Details how to use the OnBase Faculty Information System and lists standard dates for faculty appointments

    OnBase Faculty Information System